EU DPP Registry Coach

1

Step 1 · Uses Track A, step 1

Log in with your EU Login

Instructions

Open the EU Digital Product Passport Registry and authenticate with the EU Login account you prepared. The platform recognises you only through that account.

1Open the EU DPP Registry portal on the computer where your seal infrastructure is installed.
2Choose “Log in” and enter the EU Login e-mail and password from Track A.
3Approve the second-factor prompt on your registered phone or enter the SMS code.
4Confirm you see the registry dashboard with the option “Register as economic operator”.

Helper tool

Readiness gate

Execution assumes these three results from Track A exist. Confirm each before you log in.

EU Login with two-factor authentication worksTrack A · step 1Qualified seal card, reader and middleware produce a valid test sealTrack A · step 2Company data sheet filled in from the HandelsregisterauszugTrack A · step 3

Go back to preparation for the open items before you continue.

Typical pitfalls

Logging in with a colleague’s private EU Login: the registration will be tied to the wrong person.
Starting on a laptop without the card reader and middleware — step 3 will then fail mid-session.
Letting the session expire while looking for data: have the company data sheet open beside you.

2

Step 2 · Uses Track A, step 3

Fill in the online form and download the EU declaration PDF

Instructions

The form collects your company identity. When submitted, the platform generates a single-page declaration PDF that you download — it is the document you will seal in step 3.

1Choose “Register as economic operator” and select your role: manufacturer, importer or authorised representative.
2Enter Firma, Rechtsform and Sitz address exactly as on your company data sheet.
3Select Germany as country of registration and enter the Handelsregister identification code — use the helper tool below to get the format right.
4Add the contact person.
5Review every field against the Handelsregisterauszug, then submit the form.
6Download the generated declaration PDF and save it unchanged in a folder you will find again.

Output: declaration PDF (one page)

Generated by the platform from your entries. Do not open it in an editor, rename it or re-save it before step 3.

Typical pitfalls

The register code and company name you enter here must match, character for character, what is embedded in your qualified seal certificate. A mismatch is the most common reason a registration is rejected in step 4.

Typing the court name or “HRB 12345” with a space instead of the coded NTRDE identifier — the registry compares it with your seal certificate character by character.
Using an old company name after a rename that the seal certificate still carries — or the reverse.
Submitting with a typo and then trying to “fix it in the PDF”: the PDF cannot be edited; you must redo the form.

Helper tool Trickiest part

NTR identifier builder (Germany)

The EU form asks for your national trade register identifier (NTR). For German companies it is not the text on your Handelsregisterauszug but a coded string that also appears in your qualified seal certificate. Pick your register court, choose the department and enter the number — the tool assembles the identifier.

Two minutes: what the NTR identifier is and how it is assembled.

Find your courtNarrows the list below. One match selects it automatically. Register court (Registergericht)Grouped by federal state. Pick the court named next to “Amtsgericht” in your extract; its official code (XJustiz-ID) is shown in front of the name.

Register departmentA GmbH is always in department B. Registration numberDigits only, without “HRB”. Letter suffixes in the extract (e.g. “PI”) are not entered here — if your certificate carries one, copy the certificate.

NTR identifier for the EU form Pick your register court to start.

Copy this exactly — no spaces anywhere. The pattern is NTRDE-<court code>.<HRA|HRB><number>, as written by D-Trust into qualified seal certificates following ETSI EN 319 412-1. Your seal certificate remains the source of truth: compare below before you submit.

Court codes: official code list “Registergerichte”, XRepository (KoSIT / IT.NRW), version 14. View source

All German register courts and their XJustiz codesThe complete list the builder draws from: every Amtsgericht that keeps a Handelsregister, with the court code that goes into the NTR identifier.

Court code	Register court	Federal state	Postcode
`B8536`	Amtsgericht Freiburg im Breisgau	Baden-Württemberg	79098
`B8535`	Amtsgericht Mannheim	Baden-Württemberg	68159
`B8534`	Amtsgericht Stuttgart	Baden-Württemberg	70190
`B8537`	Amtsgericht Ulm	Baden-Württemberg	89073
`D3101V`	Amtsgericht Amberg	Bayern	92224
`D3201V`	Amtsgericht Ansbach	Bayern	91522
`D4102V`	Amtsgericht Aschaffenburg	Bayern	63739
`D2102V`	Amtsgericht Augsburg	Bayern	86150
`D4201V`	Amtsgericht Bamberg	Bayern	96047
`D4301V`	Amtsgericht Bayreuth	Bayern	95444
`D4401V`	Amtsgericht Coburg	Bayern	96450
`D2201V`	Amtsgericht Deggendorf	Bayern	94469
`D3304V`	Amtsgericht Fürth	Bayern	90762
`D4501V`	Amtsgericht Hof	Bayern	95030
`D5701V`	Amtsgericht Ingolstadt	Bayern	85049
`D2304V`	Amtsgericht Kempten (Allgäu)	Bayern	87435
`D2404V`	Amtsgericht Landshut	Bayern	84028
`D2505V`	Amtsgericht Memmingen	Bayern	87700
`D2601V`	Amtsgericht München	Bayern	80797
`D3310V`	Amtsgericht Nürnberg	Bayern	90402
`D2803V`	Amtsgericht Passau	Bayern	94032
`D3410V`	Amtsgericht Regensburg	Bayern	93049
`D4608V`	Amtsgericht Schweinfurt	Bayern	97421
`D3413V`	Amtsgericht Straubing	Bayern	94315
`D2910V`	Amtsgericht Traunstein	Bayern	83278
`D3508V`	Amtsgericht Weiden i.d. OPf.	Bayern	92637
`D4708V`	Amtsgericht Würzburg	Bayern	97070
`F1103R`	Amtsgericht Charlottenburg	Berlin	10623
`G1103`	Amtsgericht Cottbus	Brandenburg	03046
`G1207`	Amtsgericht Frankfurt (Oder)	Brandenburg	15236
`G1309`	Amtsgericht Neuruppin	Brandenburg	16816
`G1312`	Amtsgericht Potsdam	Brandenburg	14467
`H1101`	Amtsgericht Bremen	Bremen	28195
`K1101R`	Amtsgericht Hamburg	Hamburg	20355
`M1305`	Amtsgericht Bad Hersfeld	Hessen	36251
`M1202`	Amtsgericht Bad Homburg v. d. Höhe	Hessen	61352
`M1103`	Amtsgericht Darmstadt	Hessen	64283
`M1602`	Amtsgericht Eschwege	Hessen	37269
`M1201`	Amtsgericht Frankfurt am Main	Hessen	60313
`M1405`	Amtsgericht Friedberg (Hessen)	Hessen	61169
`M1603`	Amtsgericht Fritzlar	Hessen	34560
`M1301`	Amtsgericht Fulda	Hessen	36037
`M1406`	Amtsgericht Gießen	Hessen	35390
`M1502`	Amtsgericht Hanau	Hessen	63450
`M1607`	Amtsgericht Kassel	Hessen	34117
`M1203`	Amtsgericht Königstein im Taunus	Hessen	61462
`M1608`	Amtsgericht Korbach	Hessen	34497
`M1706`	Amtsgericht Limburg a. d. Lahn	Hessen	65549
`M1809`	Amtsgericht Marburg	Hessen	35037
`M1114`	Amtsgericht Offenbach am Main	Hessen	63065
`M1710`	Amtsgericht Wetzlar	Hessen	35578
`M1906`	Amtsgericht Wiesbaden	Hessen	65185
`N1105V`	Amtsgericht Neubrandenburg	Mecklenburg-Vorpommern	17033
`N1206V`	Amtsgericht Rostock	Mecklenburg-Vorpommern	18057
`N1308V`	Amtsgericht Schwerin	Mecklenburg-Vorpommern	19053
`N1209V`	Amtsgericht Stralsund	Mecklenburg-Vorpommern	18439
`P3101`	Amtsgericht Aurich	Niedersachsen	26603
`P1103`	Amtsgericht Braunschweig	Niedersachsen	38100
`P2204`	Amtsgericht Göttingen	Niedersachsen	37073
`P2305`	Amtsgericht Hannover	Niedersachsen	30175
`P2408`	Amtsgericht Hildesheim	Niedersachsen	31134
`P2507`	Amtsgericht Lüneburg	Niedersachsen	21335
`P3210`	Amtsgericht Oldenburg (Oldenburg)	Niedersachsen	26135
`P3313`	Amtsgericht Osnabrück	Niedersachsen	49074
`P2106`	Amtsgericht Stadthagen	Niedersachsen	31655
`P2613`	Amtsgericht Tostedt	Niedersachsen	21255
`P2716`	Amtsgericht Walsrode	Niedersachsen	29664
`R3101`	Amtsgericht Aachen	Nordrhein-Westfalen	52070
`R1901`	Amtsgericht Arnsberg	Nordrhein-Westfalen	59821
`R2108`	Amtsgericht Bad Oeynhausen	Nordrhein-Westfalen	32545
`R2101`	Amtsgericht Bielefeld	Nordrhein-Westfalen	33602
`R2201`	Amtsgericht Bochum	Nordrhein-Westfalen	44787
`R3201`	Amtsgericht Bonn	Nordrhein-Westfalen	53111
`R2707`	Amtsgericht Coesfeld	Nordrhein-Westfalen	48653
`R2402`	Amtsgericht Dortmund	Nordrhein-Westfalen	44135
`R1202`	Amtsgericht Duisburg	Nordrhein-Westfalen	47051
`R3103`	Amtsgericht Düren	Nordrhein-Westfalen	52349
`R1101`	Amtsgericht Düsseldorf	Nordrhein-Westfalen	40227
`R2503`	Amtsgericht Essen	Nordrhein-Westfalen	45130
`R2507`	Amtsgericht Gelsenkirchen	Nordrhein-Westfalen	45886
`R2103`	Amtsgericht Gütersloh	Nordrhein-Westfalen	33330
`R2602`	Amtsgericht Hagen	Nordrhein-Westfalen	58097
`R2404`	Amtsgericht Hamm	Nordrhein-Westfalen	59065
`R2604`	Amtsgericht Iserlohn	Nordrhein-Westfalen	58636
`R1304`	Amtsgericht Kleve	Nordrhein-Westfalen	47533
`R3306`	Amtsgericht Köln	Nordrhein-Westfalen	50670
`R1402`	Amtsgericht Krefeld	Nordrhein-Westfalen	47798
`R2307`	Amtsgericht Lemgo	Nordrhein-Westfalen	32657
`R1504`	Amtsgericht Mönchengladbach	Nordrhein-Westfalen	41061
`R2713`	Amtsgericht Münster	Nordrhein-Westfalen	48149
`R1102`	Amtsgericht Neuss	Nordrhein-Westfalen	41460
`R2809`	Amtsgericht Paderborn	Nordrhein-Westfalen	33098
`R2204`	Amtsgericht Recklinghausen	Nordrhein-Westfalen	45657
`R3208`	Amtsgericht Siegburg	Nordrhein-Westfalen	53721
`R2909`	Amtsgericht Siegen	Nordrhein-Westfalen	57072
`R2706`	Amtsgericht Steinfurt	Nordrhein-Westfalen	48565
`R1608`	Amtsgericht Wuppertal	Nordrhein-Westfalen	42103
`T2101V`	Amtsgericht Bad Kreuznach	Rheinland-Pfalz	55543
`T3201V`	Amtsgericht Kaiserslautern	Rheinland-Pfalz	67655
`T2210V`	Amtsgericht Koblenz	Rheinland-Pfalz	56068
`T3304V`	Amtsgericht Landau in der Pfalz	Rheinland-Pfalz	76829
`T3104V`	Amtsgericht Ludwigshafen am Rhein	Rheinland-Pfalz	67061
`T2304V`	Amtsgericht Mainz	Rheinland-Pfalz	55116
`T2214V`	Amtsgericht Montabaur	Rheinland-Pfalz	56410
`T2408V`	Amtsgericht Wittlich	Rheinland-Pfalz	54516
`T3403V`	Amtsgericht Zweibrücken	Rheinland-Pfalz	66482
`V1109V`	Amtsgericht Saarbrücken	Saarland	66119
`U1206`	Amtsgericht Chemnitz	Sachsen	09112
`U1104`	Amtsgericht Dresden	Sachsen	01069
`U1308`	Amtsgericht Leipzig	Sachsen	04275
`W1215`	Amtsgericht Stendal	Sachsen-Anhalt	39576
`X1112R`	Amtsgericht Flensburg	Schleswig-Holstein	24937
`X1517R`	Amtsgericht Kiel	Schleswig-Holstein	24114
`X1721R`	Amtsgericht Lübeck	Schleswig-Holstein	23568
`X1321R`	Amtsgericht Pinneberg	Schleswig-Holstein	25421
`Y1206V`	Amtsgericht Jena	Thüringen	07745

Seal match check

Paste the organisation identifier from your seal certificate and what you are about to type into the form. They must be identical.

As embedded in the seal certificateOpen the certificate details in your middleware and copy the organisation identifier. As entered in the EU formExactly what you type, including spaces and punctuation.

Fill in both fields to compare.

3

Step 3 · Uses Track A, step 2

Apply the qualified seal to countersign the declaration

Instructions

Now the physical chain from Track A does its job: card in reader, middleware active, signing software open. The seal turns the downloaded PDF into a legally binding declaration of your GmbH.

1Connect the card reader and insert the seal card. Wait until the middleware shows the certificate as available.
2Open the downloaded declaration PDF in your signing application (the one you used for the test seal).
3Choose “Seal” or “Sign with certificate” and select the qualified seal certificate of your GmbH — not a personal certificate.
4Use a PAdES-compliant seal embedded in the PDF. A visible seal image is optional; the embedded cryptographic seal is what counts.
5Enter the seal PIN on the reader’s keypad when prompted.
6Save the sealed file under a new name and verify it with a validation service: the result must show a qualified seal for your GmbH.

Helper tool

Pre-seal checklist

Run through this in the minute before you press “Seal”.

Card reader connected and seal card insertedMiddleware shows the company certificate as availableThe file open is the unchanged PDF downloaded in step 2Selected certificate is the qualified seal of the GmbHDefault signature format set to “CAdES-Equivalent”In Adobe Acrobat: Preferences › Signatures › Creation & Appearance › Default Signing Format. Out of the box it is usually the US standard “PKCS#7 – Detached”; the registry expects a CAdES-compliant seal.PIN letter at hand

Not ready — complete the open items first.

Typical pitfalls

Signing with a personal qualified signature instead of the company seal — the registry expects a seal.
Editing, annotating or “printing to PDF” the declaration before sealing: the platform will not recognise the altered document.
Printing, hand-signing and scanning the declaration: a scan carries no qualified seal.
Entering the wrong PIN three times and blocking the card — have the PIN letter, not your memory.

4

Step 4 · Closes the loop

Upload the sealed PDF and complete verification

Instructions

Back in the registry, upload the sealed declaration. The platform validates the seal and checks that its embedded identity matches the form. When both pass, your economic operator registration is complete.

1Return to the registry tab (log in again if the session expired) and open your pending registration.
2Choose “Upload signed declaration” and select the sealed file — the one saved under the new name in step 3.
3Wait for the automatic validation: seal validity, certificate qualification and identity match.
4If the platform reports a mismatch, do not re-upload the same file: go back to step 2, correct the form and repeat steps 2 to 4.
5When verification succeeds, note your economic operator identifier and keep the confirmation e-mail with your company records.

Typical pitfalls

Uploading the original unsealed PDF from step 2 by mistake — check the file name.
Closing the browser before the verification result appears.
Treating an “identity mismatch” as a platform error: it is the form entry or the seal certificate that differs.

Helper tool

Upload and verification tracker

Follow the platform’s states here so you know what is expected next.

1Sealed PDF uploadedThe platform has received the file.
2Seal validatedQualified seal confirmed against the EU Trusted List.
3Identity matchedCertificate identity equals the form entries.
4Registration completeEconomic operator identifier issued.

Execution: register on the EU Digital Product Passport Registry

Log in with your EU Login

Instructions

Helper tool

Typical pitfalls

Fill in the online form and download the EU declaration PDF

Instructions

Typical pitfalls

Helper tool Trickiest part

Apply the qualified seal to countersign the declaration

Instructions

Helper tool

Typical pitfalls

Upload the sealed PDF and complete verification

Instructions

Typical pitfalls

Helper tool

Registration complete

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